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Rare Materials

Rare Materials Usage Guide

Rare Materials Usage Instructions

When reproductions of precious materials (microfilm, image data) are available, in principle, use the reproductions. Use original items (source material) only when no reproduction is available. If you are not sure if a reproduction exists, please contact the person in charge.

Use of original items (source materials)

  • Before applying, be sure to review the Guidelines for Handling Rare Materials and complete the procedures under either 1 or 2 below.
  • The library does not handle proxy reproduction, mailing, etc. Please visit the library and make use of the materials.
  • Those without eligibility to use this library require a letter of introduction. First, consult your affiliated institution or your nearest public library. (Reference: For Off-campus and Librarian Users)
    • Visiting hours: Weekdays 9:30 a.m. to 4:30 p.m.
Viewing and copying
  • The application form (Form 1) must be submitted at least 10 days prior to the desired date of use. First, identify the materials using the document catalogs and other resources, then fill out the application form to the best of your knowledge and send it via email. We will check the status of the materials and the schedule for use, and the person in charge will contact you.
  • Submission Form (PDF)：貴重資料閲覧・複写申請書（様式1）※File_Not_Found（2023/2/7更新）
  • Submission Form (Word)：貴重資料閲覧・複写申請書（様式1）※File_Not_Found（2023/2/7更新）
Reproduction
  • This applies when you want to reproduce an original item for secondary use. (Secondary use includes: publication in books or on websites, broadcasting on TV programs or distribution online, making available for use in libraries, museums, etc., displaying on panels, etc.)
  • The application form (Form 3) must be submitted at least 10 days prior to the desired date of use. First, identify the materials using the document catalogs and other resources, then fill out the application form to the best of your knowledge and send it via email. The person in charge will contact you with details regarding the procedures.

Use of reproductions

Types of reproductions
Microfilm

Check the respective document catalogs here for microfilm availability.
The library doesnot handle proxy reproduction, mailing, etc. Please visit the library and make use of the materials.
Those without eligibility to use this library require a letter of introduction. First, consult your affiliated institution or your nearest public library. (Reference: For Off-campus and Librarian Users)

Image data

Images available in the Tokyo Metropolitan University Library Digital Archive
Reuse of images already owned through past usage applications
For requests other than those listed above, contact the library by email. We can provide image data only if it is held by our library.

An application is not required for the use of reproductions.
Use the materials strictly in accordance with the "Important points for using reproductions" and "Requests for when reproductions are used" below.

Important points for using reproductions

Users will bear responsibility for any issues under copyright law or other matters.
Even for works where the copyright has expired, use them with consideration for moral rights, privacy, and other human rights. TMU will not be held liable for any issues arising between users and third parties.

Requests for when reproductions are used

When using a reproduction for secondary use, clearly indicate the source using the examples below. (Secondary use includes: publication in books or on websites, broadcasting on TV programs or distribution online, making available for use in libraries, museums, etc., displaying on panels, etc.)
When modifying and using a reproduction, clearly state how it has been modified.

Regarding source attribution

Example of source attribution (for Portrait of Mizuno Tadakuni from the Mizuno Family Documents)
  • Tokyo Metropolitan University Library Central Library Collection, Mizuno Family Documents, F1-9 (Holding Institution + Document Title + Catalog Number)
  • Tokyo Metropolitan University Library Central Library Collection, Mizuno Family Documents, F1-9, "Portrait of Mizuno Tadakuni" (Holding Institution + Document Title + Catalog Number + Title)
Example of Modification Attribution (when cropping part of the portrait of Mizuno Tadakuni from the Mizuno Family Documents)
  • Tokyo Metropolitan University Library Central Library Collection, Mizuno Family Documents F1-9, enlarged portion
  • Tokyo Metropolitan University Library Central Library Collection, Mizuno Family Documents, F1-9, cropped

Catalog numbers and titles are listed in the respective document catalogs. If you have any questions, please contact the library.

Guidelines for Handling Rare Materials

Inquiries and application documents mailing address

  • In Charge：Rare Materials Unit
  • Address：Tokyo Metropolitan University Central Library, 1-1 Minami-Osawa, Hachioji City, Tokyo 192-0397
  • Email：lib_central●jmj.tmu.ac.jp (Replace ● with @)
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